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Facilities maintenance

Every site on one screen, every job with a name on it.

Know which site needs attention first, what is late and who owns it, without asking. Show the board, the auditor and the insurer that the work was done.

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14 days free. No credit card.

The Overview report: six rates against target and every site listed worst first.

What changes for you.

The estate, worst first

Which site needs attention, what is late and who owns it. The morning starts with the right building.

Someone owns every job

A technician or a contractor and a due date on each one. Late and unassigned work stands out across the estate.

Proof for auditors and insurers

Every closed job keeps its outcome, notes and photos. The log cannot be edited.

Managers and sites

Managers run their sites. You see them all.

A facilities manager sees only the sites they are assigned to; administrators see the whole estate and can open any site. Checked on the server for every request.

  • Roles: administrator, manager, staff, technician
  • Sites, buildings, floors and rooms imported from CSV
  • Staff report from the app with a photo and the exact room
The team list with each person's role and assigned sites.

Statutory and planned checks

Alarm tests, lift inspections and services that raise themselves.

A plan names the check, the interval, the location, the asset and the technician. The job is created on the due day; a missed visit is counted; the Overview shows which sites kept the schedule.

  • Chillers, boilers, lifts and pumps keep their own history
  • A plan pauses when its asset is retired
  • Preventive maintenance done on time, by site
The maintenance plans list with repeat interval and next due date, one plan showing a missed visit.

Contractors

Contractors without accounts, with evidence.

Send a contractor a link to one job. They add notes and photos for your review and see nothing else. A report lists every link and how it was used.

  • Expiry and access code on every link
  • Three submissions per job
  • Revoke at any time
The contractor page for one shared work order: the job, its location and dates, and the submission waiting for the office to review.

What you hold at every stage.

You never have to ask where a job stands at any site.

  1. Reported

    You know

    Every issue from every site lands in one place with the location and a photo, whoever raised it.

  2. Assigned

    Someone owns it

    Each job has a technician or a contractor and a due date. Late and unassigned work stands out across the estate.

  3. Done

    You have proof

    The technician closes it on the spot with the result and a photo. You can answer an auditor or an insurer from the record, not from memory.

  4. Reviewed

    You see the trend

    Reports show jobs done on time by site, team and asset, ready to export for the board.

Facilities maintenance questions.

Not answered here? Email [email protected] and the product team replies.

How much effort is the rollout?
Import your sites, buildings, floors and rooms from CSV with their contacts, review every row before it is saved, and invite the team. Staff and technicians use the Maintis mobile app on their own phone.
Will staff and technicians use it?
Staff report an issue in a few taps with a photo. Technicians get their jobs on their phone and close them on the spot with the outcome and photos. Facility managers approve and assign from the web or the app.
Can a facility manager see only their own sites?
Yes. They see only their assigned sites, while administrators see every site ranked worst first, or filter to one. The limit is enforced on our servers.
What can I show the board, an auditor or an insurer?
Reports on jobs done on time, the team, each site, each asset and routine maintenance, by period and by site. Export the lists as CSV. The Overview prints as a one-page summary. Every closed job keeps its outcome, notes and photos.
How do contractors work in Maintis?
Without a login. Each contractor gets a secure link to one work order, submits notes and photos for your review, and can be cut off at any time. A report lists every link and how it was used.
Does Maintis track assets and plant?
Yes. Each asset has a type, a status and a location. Work orders and routine checks link to it, and the asset report shows its history.

Know every repair is done.

Add a site, invite the team and follow the first job from report to proof. 14 days free, no credit card.

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